The PDF file size often increases due to the images and graphics that are added to it. The increased size of a PDF can, however, be inconvenient for emailing. As a result, you should know how to make PDFs smaller for email. Luckily, finding PDF compressor software is not a hard task today, as long as you can find an easy-to-use tool and compatible with your device.

1. How to Make a PDF Smaller for Email online

Compressing PDF files and making them smaller is easily accomplished with some free online tools and desktop programs. Whether standard or encrypted PDF files, these compressors can shrink their size. What's more, we share with you ways to make PDFs as small as emails without compromising quality.

Step 1: Head to some popular online Compress PDF tools. Such as smallPDF, Adobe’s official online compression, and ilovepdf.

Step 2: Drag your PDF into the toolbox or select the file you want to compress.

Step 3: Select your preferred Compression level.

Step 4: Hit the Compress PDF button and wait for it to reduce your file size.

Step 5: Download your compressed PDF and send it by email.

2. How to Compress a PDF on your iPhone and iPad

If you are looking to compress files on iPhone and iPad, the full-featured PDF editor app called PDF NOW is your best option. The PDF NOW editor and compressor app is a free-of-charge yet powerful PDF editor that can be downloaded from the Apple App Store on your iPhone or iPad.

Step 1: Download and launch PDF NOW.

Step 2: Click the expand icon to see all tools.

Step 3: Press the "Compress" button to start to squeeze files.

Step 4: Choose the PDF you want to compress from your device. Or you can download it from your Google Drive and Dropbox before step 2.

Step 5: Then choose the compression level and click " Compress". It can be totally free to compress. Give it a try.

Step 6: for the compression to complete and share your file. It's that simple.

The process doesn’t require a sign-in, and if you’re worried about security, All documents are stored locally on users' devices, and nothing is available to our server. Feel safe to use it.

3. How to Reduce the Size of a PDF for Email on Windows 10

PDF Compressor is a Windows utility tool to compress PDF files.

Step 1: Open the app and notice that the UI is a little busy. We will convert the PDF file to grayscale (black and white) to further reduce the PDF file size.

Step 2: Click on the Folder icon to choose a PDF file. Select the “Document in black & white – halftones” option.

Step 3: Choose the quality of the output file. Below, towards the bottom, you can also set the image resolution to further control the size of the output.

Step 4: Click on the “Compress” button to begin. In our example, the 9.21MB file shrunk to 181KB.

4. How to Compress Large PDF Files for Email on Mac

If you don’t want to use a third-party solution to decrease the size of your PDF, you can utilize Mac’s built-in Preview app to compress your PDF.

This tool does not offer you much flexibility but it’s easy to use and requires no installs or internet.

Open your PDF in Preview by double clicking on the file — it should open in Preview by default. If not, two-finger click on the PDF file icon and select Open With… > Preview.

Next, click File > Export… Find Quartz Filter: line in the popup window and select Reduce File Size out of the drop-down options:

Click Save and confirm you agree your existing file will be overwritten by the resized version.

Conclusion

Whether you need to submit your resume for a job application or share a presentation with a colleague, PDFs are one of the easiest and most accessible file types in existence. However, it’s important to know how to compress them in order to save storage space and make sending them easier.

With PDF NOW, Free PDF Compressor software, you can quickly and easily compress any PDF file on the go. It can considerably reduce PDF document sizes, which is a fantastic way to free up some storage space on your device and make sending documents via email simpler and quicker.

Give it a try!